Champions Westlake ProgramsPricing & Financial Policies

Pricing & Financial Policies

Welcome! As a convenience to our customers, Champions Westlake uses iClassPro class management software for online registration. Keep in mind, when you click on “Complete Transaction” you have completed the enrollment process as well as authorized payment of the non-refundable tuition and fees.

After requesting an enrollment in a class, ALL fees as outlined in the policies below will be processed for IMMEDIATE enrollment in the next available class. If you have any questions before submitting your request, please call the front desk at Champions for assistance 512-426-1990.

CHAMPIONS WESTLAKE FINANCIAL POLICIES

REGULAR SEASON FINANCIAL POLICIES
(August – May)

  • Monthly Payments

    • AUTOPAY – Class tuition is drafted through autopay on the 15th day of each month prior to the billing month. If the card on file for your account is declined, a phone call and/or an email will be sent requesting updated information. The child’s spot in class will be released on accounts not paid by the 30th of each billing month. Please make sure the credit card information and email address on file for your account is correct.  

    **NOTE: We require that you keep a credit card for auto-payments. Any bank charges or fees generated by use of a debit card (rather than a credit card) are the sole responsibility of the customer.

    • CASH/CHECK – Payments are due on or before the 15th of each month prior to the billing month and are the responsibility of the customer to make sure payment is received before the due date. Statements will not be sent out.
    • LATE FEE – Statements will not be emailed out, but every effort will be made to contact the customer if tuition payment has been declined. Any payment not received by the 25th of the billing month will incur a $10 late fee. Accounts not paid by the 30th of the billing month will lose their enrollment in class.
    • DECLINED CREDIT CARD PAYMENTS – We understand that credit cards expire or have to be cancelled due to fraud. A significant number of staff hours are required to contact customers whose credit cards are declined each month, for this reason, if your credit card is declined more than once during a season, there is a $10 service fee per occurrence. To avoid these charges, please contact us at 512-426-1990 or visit your Parent Portal account.

    Cancellation Policy

    • Written notification of cancellation must be emailed to Student Accounts (Champions Westlake: studentaccounts@championswestlake.com ; Champions 1826: studentaccounts@champions1826.com) by the 14th of the month in order to stop the auto-payment for the following month.
    • Once tuition is drafted on the 15th, it is non-refundable.
    • Verbal notification or lack of attendance does not provide sufficient notice of intent to drop.

    Enrollment Fee

    • $98 enrollment fee due upon enrollment (Military Discounts Available.)
    • Non-refundable and non-transferrable.
    • Paid only once during the Regular + Summer Season (August to August).
    • Includes t-shirt, uniform, insurance, and processing.
      *This fee is prorated for students only enrolled in summer camps and classes

    Tuition is calculated as follows:

    Total # of Classes (or remaining classes in the season)    x   Hourly Class Rate (varies by program) =  Total Tuition Due * Total number of classes DOES take into account planned holidays and closures.

    Monthly Tuition Installments

    • Non-refundable & non-transferrable.
    • All prices are subject to change.
    • For consistency and convenience, monthly payments* are the same regardless of the number of classes in the billing cycle.
    • We do not prorate months that have closed days due to holidays or unforeseen closures.
    • No refunds or adjustments are made due to absences. *See make-up policy for absences.

    MONTHLY TUITION INSTALLMENTS BY PROGRAM:

    (Prices apply to regular Fall/Spring Season, August 19 – May 30)

    Recreational Programs:

    All Weekday Classes before 3:00 PM:
    Monday – $90/month
    Tuesday-Friday – $95/month
    Accelerated and Advanced Classes (2 days/week) – $192/month

    All Weekday Classes after 3:00 PM:
    Monday – $100/month
    Tuesday-Friday – $105/month
    Accelerated and Advanced Classes (2 days/week) – $192/month

    All Weekend Classes:
    Saturday $105/month

    Team Programs:

    Please reach out to our Team Accounts Manager (teamaccounts@championswestlake.com) for inquiries about team finances.

    INJURY POLICY

    • In the event that your child sustains an injury that prevents them from participating (by doctor’s orders) in their class at Champions Westlake or Champions 1826 for an extended period of time, you can either continue to pay tuition for the class in order to hold your child’s spot or you may request an “Injury Drop of Enrollment.” If the injury occurs during a billing cycle, the tuition will be adjusted to $50 and the remaining balance will be credited to your account. .
    • Email Student Accounts (Champions Westlake: studentaccounts@championswestlake.com ; Champions 1826: studentaccounts@champions1826.com) to request an Injury Drop of Enrollment.
    • The credit will be good for up to 6 months.
    • All tuition paid is non-refundable.

    MISSED CLASSES  

    • Class tuition is not based on attendance; it simply reserves your spot in the class.
    • Due to time and space constraints, we are not able to offer make-up classes for classes cancelled due to inclement weather.
    • Make-up Sessions are a generic tumbling class for all ages and levels to make up for missed time in the gym.
    • Each student/athlete is allowed up to two make-up classes per session. To schedule a make-up class, visit the Parent Portal or call the Front Desk at 512-426-1990 for more information.
    • Make-Up Sessions are offered from 12:30 – 1:30 pm on the following days for the 2019-2020 school year: September 14, October 12, November 9, December 14, February 8, March 14, April 11, and May 9. Click HERE to schedule a make-up session.
    • Students/athletes must pre-register for Make-Up Sessions in the Parent Portal to ensure their spot is saved. Space is available on a first-come, first-served basis.

    LATE PICK-UP POLICY

    • Parents or guardians are required to pick up their students as soon as class or camp ends.
    • A 10-minute grace period is permitted for occasional and unforeseen circumstances, and a late fee will be assessed at a rate of $1.00 per minute for the amount of time exceeding the grace period. The late fee will be due at the time of pick up and will be charged to your account.

    FUN FRIDAY POLICIES

    • Reservations are recommended for staffing purposes.
    • Save $5 per participant by registering before Friday
    • Payment is required for a reservation.
    • Cancellations made in writing to Student Accounts (Champions Westlake: studentaccounts@championswestlake.com ; Champions 1826: studentaccounts@champions1826.combefore 5:00pm on Friday will be eligible for a credit. No refunds or credits will be applied for cancellations made after 5:00pm on Friday.
    • If your child is planning on bringing a friend, make sure the friends also have reservations.  If they show up without reservations and we do not have space available, we will not be able to refund or credit your child’s spot.

    GYM CLOSINGS

    • CLOSED: Independence Day (7/4), Labor Day, Thanksgiving Break, Winter Break, Spring Break, Easter Sunday, Memorial Day
      Classes WILL be held on school holidays that are not listed above (i.e. Columbus Day, MLK Day, Presidents Day, etc.).
    • Champions Westlake generally follows Eanes ISD in the case of inclement weather, while Champions 1826 typically follows Austin ISD. (We do not always adhere to their late start schedules, however.) Check our website (championswestlake.com; champions1826.com) for up to date weather closings.
    • Nitro, Crush, and Atomic Competitive Teams follow separate schedules. Please see your Program Department Head for current calendar.
    • Phone messages and emails are checked periodically during extended breaks.

    SUMMER SEASON FINANCIAL POLICIES (June-August)

    Class Tuition

    • Due Upon Request for Enrollment: Summer Enrollment Fee (if applicable) and $100 deposit if registered before the Summer Class Season begins. Enrollments that occur after that date will be charged the full tuition and registration amount. NOTE: Enrollment fees are annual and are only due in the summer if your child did not participate in the regular season.
    • Summer tuition is paid in one sum upon enrollment, as opposed to a monthly tuition like our Regular Season.
    • The summer tuition has been discounted. This is to take into consideration family vacations, overnight camps, and other reasons students might miss more class during the summer than usual. For this reason, no make-up classes or refunds will be offered for missed classes.
    • Students enrolling after a certain point in the summer will see a prorated summer tuition.
    • Paid deposits & tuitions are non-refundable & have limited transfer availabilities.

    Cancellation Policy

    • The entirety of recreational summer classes are paid in full upon enrollment, there is no cancellation availability. Please reach out to the front desk (Champions Westlake: frontdesk@championswestlake.com ; Champions 1826: frontdesk@champions1826.com) to find alternative classes/times if the one you are currently enrolled in no longer works for you.
    • Paid deposits & tuitions are non-refundable & have limited transfer availabilities.

    Enrollment Fee

    • Non-refundable and non-transferrable.
    • Only due for Summer Season if not enrolled in anything at Champions since the previous August. If you have already paid it during the Regular Season, you will not need to pay it again. Enrollment fees are annual.
    • Includes insurance and processing.

    SUMMER CAMP POLICIES (June-August)

    Enrollment & Payment

    • Due upon enrollment: $100 deposit & summer enrollment fee, if applicable. Note: Enrollment fees are annual and are only due in the summer if your child did not participate in the regular season.
    • The entire remaining balance will be run one week before the first day of the camp. Tuition is due in full at the time of enrollment for requests made within 1 week of the beginning of camp.
    • Crew Camp fees are due in full at the time of enrollment.
    • If we are unable to process the final balance payment, you will be notified by phone and/or email.  We will hold your enrollment for 48 hours without final payment before releasing the spot.
    • Tuition is non-refundable & non-transferrable to other programs outside of Camp within Champions 1826 or Westlake.
    • An additional $10 fee will be assessed for online registrations or walk-in that occur less than 24 hours in advance of camp start (after 9am Sunday).
    • Makeups/refunds are not offered for missed camp days.

    Requests to Transfer Camp Sessions

    • Requests to transfer camp sessions made more than two weeks prior to the first day of the camp have no financial penalty.
    • Requests to transfer camp sessions within two weeks of the first day of camp will incur a $35 transfer fee.
    • Requests to transfer camp dates within 24 hours of the start of the camp will incur a $35 transfer fee plus the cost of the first day of Camp- $45.
    • All transfers are subject to availability.

    Requests to Cancel Camp Enrollment(s)

    • To cancel your camp enrollment, written notice must be received in writing to Student Accounts (Champions Westlake: studentaccounts@championswestlake.com ; Champions 1826: studentaccounts@champions1826.com)
    • Request to cancel at least two weeks before the first day of the camp will receive a 75% credit of the deposit paid. (Credit will be good for 6 months.)
    • Requests to cancel enrollment made within two weeks of the start day of the camp and before the final balance has been run (one week before the start of camp) will result in forfeit of deposit only.
    • Requests to cancel made after the final balance has been run (one week before the start of the camp) will result in forfeit of full camp tuition.

    WINTER CAMP POLICIES

    • A $100 deposit is due at the time of enrollment, and the remaining balance will be run one week before the camp start date. Tuition is due in full at the time of enrollment for requests made within one week of the camp start date.
    • Tuition is non-refundable and non-transferrable.
    • Request to cancel must be received in writing to Student Accounts (Champions Westlake: studentaccounts@championswestlake.com ; Champions 1826: studentaccounts@champions1826.com)  two week prior to the camp start date to receive a 75% credit on your account.
    • Cancellations made within two weeks of the camp start date will forfeit any deposit or tuition paid.

    KALEIDOSCOPE EARLY LEARNING PROGRAMS FINANCIAL POLICIES
    (Champions Westlake only)

    Kaleidoscope Enrollment Policy & Procedure

    • All participants must fill out an application online. Once applied, the Director will reach out to the applicant’s parents regarding admission & enrollment.
    • Due upon enrollment: Enrollment/Supply Fee ($175). First month’s tuition installment due August 15th or at the time of enrollment if after August 15th.
    • Participants are initially placed in a group based on chronological age and previous placement if applicable. The Director may move the child to a different group based on individual, developmental needs. For additional information regarding our enrollment policy and procedure contact the Director at Kaleidoscope@ChampionsWestlake.com.

    Kaleidoscope Enrollment/Supply Fee

    • Paid once during the Regular Season and is non-refundable and non-transferable.
    • Includes one gymnastics uniform, a t-shirt, insurance, processing, and supplies.
    • Sibling Discount: $25 off the enrollment fee for each additional sibling enrolled in Kaleidoscope.
    • Enrollment/Supply Fee ($175) is non-refundable

    Kaleidoscope Monthly Tuition

    • All prices are subject to change.
    • Monthly payments are the same regardless of the number of classes within the billing cycle.
    • We do not prorate months that have closed days due to holidays or unforeseen closures.
    • No refunds or adjustments are made due to absences.

    Kaleidoscope Tuition Payment Schedule

    • The first month’s tuition installment will be due August 25th, or at the time of enrollment if after August 15th. Tuition thereafter will be drafted through auto-pay on the 25th day of each month Sept. – April.
    • If the card on file for your account is declined, an email will be sent requesting updated information. A child’s spot in the program will be released on accounts exceeding 14 days past due.  It is your responsibility to update the credit card information for your account. *Note: We request that you use a credit card for auto payments.  Any bank charges or fees generated by use of a debit card (rather than a credit card) are the sole responsibility of the customer.  

    Trialing A Kaleidoscope Class

    • Prospective participants may take advantage of two committment-free trials in Kaleidoscope. These trial days are subject to availability, and are to be arranged solely by and at the discretion of the program director. Please email kaleidoscope@championswestlake.com to arrange a trial.
    • Trials are $20/day. An active account MUST be set up in order to schedule & participate in a trial. This guarantees that the liability waiver has been signed and the policies of Champions Westlake have been read.

    Kaleidoscope Cancellation Policy

    • Written notification of cancellation must be emailed to studentaccounts@championswestlake.com by the 14th of the month in order to stop the auto payment for the following month.
    • Once tuition is drafted on the 15th, it is non-refundable.
    • Verbal notification or lack of attendance does not provide sufficient notice of intent to drop.

    Champions strives to provide a positive experience for all children. In order for all children to have an optimal experience, we expect all students to meet behavioral expectations that promote a positive environment. We reserve the right to deny or discontinue enrollment of students or campers who do not meet these expectations.